Check Out Procedures and Room Changes

The only room to which you have the right of access is your assigned room. Empty rooms need to stay in readiness for their next occupants, and are not to be considered an annex to your room. "Spreading" you or your belongings to the use of any room other than the one for which you pay rent will incur a fine resulting in up to the equivalent of "renting" both the rooms. Such "spread" items will be removed, with moving/damage/storage at the owner’s cost.

Check-in/out Procedures

Whether changing rooms in-house or moving out, it is imperative that your room be properly checked out by a dean, student dean, or other adult staff, and all paperwork completed as outlined on the checkout form on the day of the move. These procedures must be completed between 8:00 am and 10:30 pm, by sundown on Friday, and never on Sabbath. If you check out but leave belongings anywhere in Meier Hall, your rent will continue until they have been appropriately removed, or you will be charged an improper checkout charge at the staff's discretion.

During the busy end-of-year checkout times, staff members are assigned shifts to assist in checkouts. Never call down to arrange for check-out until you have completed all your paperwork and carefully and completely cleaned your room. At other times of the year, arrange in advance with a Housekeeper or RA for a mutually convenient check-out time. Secure your entrance inventory sheet from the main office and carefully fill out the exit portion. This checkout process helps you get your mail and telephone messages correctly after you move, and will also save you an improper checkout fee. Additional charges may be made for incomplete cleaning or damage. If the person responsible for damages or loss cannot be determined, the cost will be divided between the room's occupants. If the damage is caused by someone other than you, attach a note from the responsible person to your inventory form. In this way, the costs of cleaning and repairs are charged to those responsible, not "absorbed" by all.

Students wanting to move off campus must be a graduate student, 22 years or older, or approved by the office of the Vice President for Student Life. Approval must be granted prior to moving out of the Residence Hall. Those who do not secure the needed approval before moving off campus will jeopardize their student status.